<Should records that are deemed vital be exempt from destruction,
regardless of what the disposition instructions or retention schedules
indicate?>

No.  A 'vital' designation does not mean a permanent retention.
"Vitalness" has to do with staying in or being back in business
following a disastrous event.  Most vital records are "vital" only while
the data/content is current.  For example, payroll information from last
week or this week may be vital - you need to pay your employees to be in
business (continuity).  Payroll records from 6 years ago (especially
with a 5 year retention) are of no value for continuity purposes.
Violating your own RM policy by keeping records past their retention
only gets you in trouble.  8-)  In addition - the cost of protecting all
those records that have expired retentions can get prohibitive.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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