Hi Christina,

The latest copy of the American Association of Collegiate Registrars and
Admissions Officers (AACRAO) "Retention of Records" guide calls for admission
applications to be retained for a minimum of "5 years after graduation or date
of last attendance".  At Notre Dame, we keep ours permanently because, as you
mentioned, they do become part of the student file which is scheduled as
permanent here.

Admission applications for students who were not accepted or declined admission
are listed in the AACRAO documents as a minimum "1 year after application term"
retention period.  Same goes for all related documents (rec. letters,
transcripts, etc.).

I hope this helps!

Laura Edgar
Archivist and Records Manager
University of Notre Dame

Quoting Christina Zamon <[log in to unmask]>:

> Good morning, I just got a message from our college registrar that we
> now only need to keep admission applications for one year rather than
> three years.  After doing some searches I see colleges and universities
> requiring anything from a 1 year retention to a 5 years post-graduation
> retention.  It looks like these are based on how the applications are
> filed.  I will have to double check but I think if a student is admitted
> and enrolls their application becomes part of their student record vs.
> all of the applications that we get where students are denied admission
> or never enroll.  I think these applications are for students who were
> denied or never enrolled.
>
>
>
> I see that Tufts recently updated their retention schedule last month
> and have application forms listed as eligible for destruction after one
> year.  Can anyone clarify for me what the retention of these records
> should be?
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> Christina J. Zamon

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