Hello everyone

My organisation has an EDRMS that has an "approvals" facility whereby we can
assign individuals at various points approve outgoing documents as final,
rather than having to get the document printed and signed by hand. We would
like to implement this so that paper is no longer required in the process.
Our quandrary is how to reflect this "approval" in the document so that the
external party can be assured the correspondence is authentic, given that
there will be no handwritten signature which is traditionally viewed as
making a letter authentic. We would like to avoid using digital signatures
if possible, and instead have some phrase or block of text that we could
incorporate into our templates as a standard issue.

I was wondering if anybody would like to share their experiences/work
practices of using digital signatures or other alternatives such as approval
mechanisms for their outgoing correspondence? I'd be interested in any
experiences on or off list.

I hope that makes sense!
Thanks very much in advance

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