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Date: | Thu, 6 Nov 2008 12:08:53 -0500 |
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>
> PHOENIX - Up to 40,000 children's identities were stored on Department
> of Economic Security hard drives that were stolen from a storage
> unit in
> October.
What part of the Security did they not understand?
I get a kick out of companies who store things in self storage units
where the walls do not go all the wall to the ceiling. If you rent
one, you can enter all of them. This is workable if all you are
storing is an old sofa and a mattress that don't fit over the wall
but so many of these units become records storage units for old records.
Unfortunately the company with the records does not view them with
the same gleam in their eye as Identity Theft specialists.
> Still they were stolen from a public storage unit where DES keeps its
> back-up files. According to the police report, a man and woman
> broke in and
> left with five hard drives valued at $450.
The good news is that a hard drive left in a Phoenix self storage
place would be fried if it was stored there over the summer. Those
building rise to 140º F in the hot months. They could have saved
money by cooking them in their own oven instead of paying for a self
storage facility.
A useful note to records managers, take the fact that your records
are stored in a vault very skeptically. If your vault is concrete
block or concrete, then your media is not protected as required under
NFPA 232. This concrete box does not offer the proper environment nor
will it hold the temperature below 125º F. in a fire. If it is
concrete then how do they air condition it to provide the proper air
circulation to avoid mold and mildew and the proper temperature
control for media? If they run an air conditioning duct through the
wall then they have violated their own integrity. Facilities
department do not know how to build a vault and this is who is tasked
with the chore. According to NFPA 232 you, the records manager, are
the Responsible Party" on designing a vault. So an incident like
above should track right back to the records manager for this
agency. They should have spoken up. It was their call. Then if a
loss like this occurs, there is there complain to Legal pointing out
the error that was being made.
>
> They even have vault storage available for electronic records.
>
> No excuse at all!
>
> Tod Chernikoff, CRM
But I will bet you that this vault is not properly designed as I
stated above.
A good ARMA Chapter learning session would be to have someone
convicted of Identity Theft come speak to the Chapter about how they
view records and can exploit them.
Hint: Do not pay this man or woman with a credit card.
I once was a speaker in Seattle at the ARMA Chapter and a friend of
mine, Dave Heric who owns DataSite Northwest came to hear my talk. I
introduced him as an old friend from PRISM. But everyone thought I
said an old friend from Prison. Well then nobody wanted to sit at
our table for dinner.
Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610) 756-4440 Fax (610) 756-4134
WWW.FIRELOCK.COM
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