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Subject:	Re: Disposal authorization request
From:	"Jones, Virginia" <[log in to unmask]>
Reply To:	Records Management Program <[log in to unmask]>
Date:	Fri, 21 Aug 2009 11:33:20 -0400
Content-Type:	text/plain
Parts/Attachments:	text/plain (17 lines)

<At one of my employers, we had basically the same thing but, in our policy it basically stated that Department Heads were signing for exceptions so that if it wasn't returned the records were authorized for destruction.>

Agreed.  As I said in my first post, we send a notification of destruction giving the record "owners" 15 days to place a hold on any listed records for justifiable reasons.  They do need to document the reasons.  Unless a specific time period is mentioned (and agreed to) in the justification, the box(es) go back on the destruction list the next year.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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