Larry:  VERY well stated.  I have actually proposed the idea to my management that we follow precisely this thought - if they choose not to follow the retention period, modify the retention period, or place on hold for a year, we would simply return the documents to them and let them come up with their own storage space.

David R. McLallen 
Information Technology/Records Management 
P.O. Box 471 
Boulder CO 80306 
303-413-7788 
Fax: 303-441-3983 
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> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Larry Medina
> Sent: Friday, August 21, 2009 9:30 AM
> To: [log in to unmask]
> Subject: Re: [RM] Disposal authorization request
> 
> In our current scenario, contacts are made twice with the owners (our
> lists
> are verified twice annually to ensure contacts are valid), and if no
> response is received, a third contact is made with the department head
> (cc
> to Legal).  If there is no response following the third contact, the
> records
> are delivered back to the owners for further processing.  Automatic
> requests
> for extensions of retention are not approved without a justification,
> and
> the longest extension granted is one year, absent a legal hold.

[David] snip

> In the words of Alex Carras "Mongo just pawn in great game of life..."
> and
> when it comes to making decisions about assets that belong to others,
> most
> RMs hold a similar status.

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