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Date: | Fri, 28 Aug 2009 10:55:10 -0400 |
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Though it's taken a while, I've been meaning to thank you for your message -- it was a big help in understanding the State publications regarding both paper and electronic records retention. However, I did have another question . . . .
Are there any guidelines on how long "permanent" is? Or is this just based on a records manager's judgement? I'm thinking about student records retention. Would 30 or 50 years be considered "permanent" or does it really mean forever. Of course, probably none of us will be around in 50 years :-), but it's something I'm curious about.
I understand there is a Ky. Chapter of the ARMA and they have a spring meeting. Does one need to be an ARMA member to participate? Thanks and have a terrific week-end! Best, --Stacey
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Roger Hamperian
Sent: Friday, August 14, 2009 8:52 AM
To: [log in to unmask]
Subject: Re: hello and a question
Welcome to the list Stacy,
I'm sure you'll be hearing from Mark Myers on this if you haven't
already, but I'll put in my 2 cents as well. The first thing you should
be aware of is that, in Kentucky, public records which are either
scheduled as permanent or whose retention is greater than ten years,
must have manual eye-readable counterparts such as paper or microfilm.
This requirement may be waived by the Director of the Public Records
Division if procedures specified by Policy Memorandum on Optical Storage
of Public Records PM 96-1
<http://www.kdla.ky.gov/recmanagement/tutorial/PM96-1.htm> are met.
This document, along with a wealth of other relevant information is
available on the Records Management section of the Kentucky Department
for Libraries and Archives website
http://www.kdla.ky.gov/recmanagement.htm.
The question of formats is addressed by Electronic Records Management
Guidelines - File Formats
<http://www.kdla.ky.gov/recmanagement/tutorial/fileformats.htm> . Please
feel free to contact me if I can be of assistance.
Roger Hamperian
Records Management Analyst Sr.
L.F.U.C.G. Records Center and Archives
1306 Versailles Road
Suite 180
Lexington, KY 40504
859/425-2071
859/425-2073 fax
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