At my past company, like Stephen, we bundled our requests with regular
retrievals/pickups scheduled for Wednesdays. If someone wanted
something outside of that day, it was charged back their department.
Quarterly or monthly sounds like a nightmare.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Stephen Cohen
Sent: December 4, 2009 2:05 PM
To: [log in to unmask]
Subject: Re: Pulling & Storing of Records
We bundle our requests now with regular retrievals/pickup scheduled for
Tuesdays and Thursdays to reduce transportation costs. Quarterly and
monthly seems odd to me.
Having gone through an IRS audit a few years ago, the IRS agent wanted
me
to provide copies of filings I had previously submitted. I questioned
the
agent on this, asking why should I provide a copy of the original filing
when the IRS already has the original? He responded that it would take
4-6
weeks for him to receive the past filings as opposed to me copying it
for
him. Could be the IRS functions on a monthly basis.
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
[log in to unmask]
Please consider the environment before printing this e-mail
From:
"Furlow, Brad" <[log in to unmask]>
To:
[log in to unmask]
Date:
12/04/2009 04:40 PM
Subject:
Pulling & Storing of Records
Sent by:
"Records Management Program" <[log in to unmask]>
Question for the collective wisdom of the group...
Has anyone been in a circumstance where you were limited by your company
to only pulling boxes from offsite storage monthly, or quarterly,
instead of when the record was requested?
Thanks,
Brad Furlow
Records Manager
Denver, CO 80237
Ph: (720) 977-3448
Fx: (720) 977-4307
Email: [log in to unmask]
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