Please excuse cross posting.

Glen Fairclough, [log in to unmask]
Records Analyst / Archivist / Public Information Officer
Utah State Archives and Records Service
346 S Rio Grande Street
Salt Lake City, UT 84101-1106
(801) 531-3841
(801) 531-3854 (fax)

https://statejobs.utah.gov/JobAnnouncement.jsp?rid=20662 



Job Announcement - 20662

Job #14244 - ADMINISTRATIVE SERVICES MANAGER
 

Overview

Working TitleADMINISTRATIVE SERVICES MANAGER
Recruitment StatusOpen
Salary RangeStep 53 - 69 (typical $21.18 to $26.31 or DHRM promotion rules apply )
AgencyDept of Administrative Services
Application Period12/08/2009 - 12/15/2009
LocationSalt Lake City, Utah, 346 S Rio Grande, Division of State Archives
Position AvailabilityPublic
Number of Openings1
 
Part/Full Time
Per the Governor's "Working 4 Utah" initiative, beginning August 4, 2008 the schedule for this position will be 10 hour days Monday-Thursday. This is a pilot program and will be evaluated fall 2009; schedule subject to change.

Full Time 

Position is career service, working 40 hours per week, Monday thru Thursday. Some overtime may be required as needed. Only those invited to interview will be contacted.
 
Job Characteristics

The incumbent reports to the Division Director and manages the administrative support functions of the Division of State Archives, including budget preparation, tracking of expenditures, management controls, oversight of all fiscal operations, proper procurement practices, oversight of projects through completion, negotiate and resolve problems, determine workloads, determine training needs, management of facilities, develop and evaluate programs and polices. Prepares and implements agency budgets and provides alternative fiscal plans to meet objectives and program goals. Oversees all fiscal expenditure planning to ensure accuracy and control of funds. Provides management and fiscal planning to meet the goals of the agency. Monitors agency contract services and implements controls and standards to monitor processing and review of contracts. Writes, reviews, and/or negotiates grants and monitors progress and provides reporting and accountability for program goals. Manages the agency physical facilities and assure that all related contacts are being followed. Incumbent may supervise subordinate personnel including hiring, determining workload, and delegating assignments, training, monitoring and evaluating performance, and initiating corrective action or disciplinary action. 
 

Major Duties / Tasks 
 
Manages accounting or budget activities and provides fiscal information. 
Reviews fiscal operations to ensure integrity, accuracy and control of data. 
Prepares and defends budget recommendations, requests, reports, proposals and/or projections. 
Coordinates and/or manages support services such as: telecommunications, physical security, facility and grounds, equipment relocation, warehouse storage, purchasing, etc. 
Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
 
 

Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
fiscal/financial management 
principles, theories, and practices of budget management 
ensure compliance with contract terms, policies and procedures, etc. 
agency objectives, organization, structure and mission 
negotiation techniques and methods 
applicable laws, rules, regulations and/or policies and procedures 
principles, theories, and practices of business administration including accounting, human and material resource management in organizations, sales and marketing, economics, and office information and organizing systems 
develop and/or implement new policies/procedures/standards and/or rules/regulations 
principles, theories, and practices of purchasing goods and services 
bid, quote and award procedures 
principles and practices of facilities operations, maintenance, and management 
principles, theories, and practices inventory control 
principles, theories, and practices of archiving 
principles, theories, and practices of records management 
prepare financial reports and documentation 
use automated software applications 
may supervise others by assigning/directing work; conducting employee evaluations, staff training and development, taking appropriate disciplinary/corrective actions, making hiring/termination recommendations, etc. 
use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions 
deal with people in a manner which shows sensitivity, tact, and professionalism 
communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing 
speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally 
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. 
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
 
 

Other Information

  
Additional PreferencePreference given to those with a degree in Accounting, Finance, Business or Public Administration or closely related field. Preference may be given to those with experience dealing with governmental funding policies and procedures and/or extensive background in preparing complex budgets. 
  
Physical Requirements
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items, etc. Special physical demands are not required to perform the work.
  
Working Conditions
Normal office working conditions.
  
Highly Sensitive[ None ]
  
FLSA Exempt
Yes
  
Probationary Period12 Months 
 
Miscellaneous

  
Contact
Angela Abbott
(801) 538-3248
[log in to unmask] 
 

Benefits

This position is eligible for full benefits including medical, dental, life insurance, long term disability insurance, 1.5% employer contribution to 401(k), annual leave, sick leave, holiday pay, and a pension (4 year vesting). In addition, employees may choose to enroll in voluntary benefits such as vision insurance, additional life insurance, accidental death and dismemberment insurance (AD&D), long term care, Hyatt Legal, discounted home and auto insurance, and membership to the Access discount program. The State requires employees to receive their pay through Direct Deposit or EPPICard. ( https://www.eppicard.com/ ) 

Additional Benefits InformationFor more complete information on all the benefits that may be offered to state employees, go to 
http://www.dhrm.utah.gov ( http://www.dhrm.utah.gov/ )
and click on the Benefits link. 
 

The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, age or disability. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Department of Human Resource Management at (801) 538-3025 or TTY (801) 538-3696. 
 ( mailto:[log in to unmask] )

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