Janet asked "I have been asked to find out how other organizations
identify their official hardcopy records."

Instead of the punch, you could use an embossing machine. The official
copy would have the embossing, the photocopies (and scanned images)
would not.

This method is often used for certified copies of records (deeds, birth
and death certificates, etc.).

Obviously not intended for e-recs.....

Fred
===================================================================
Frederic J. Grevin
Email: [log in to unmask]
Land phone: 212-788-8615
Cell phone: 917-902-2462

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