Lee,
I met you briefly after my speech at ARMA in Orlando. I spoke on cleaning up the shared drive "dumping ground." What I did not spend time talking about was the use of SharePoint as an alternative. Here are a few thoughts:
- I don't think anyone should or will ever do-away with shares completely, since people still need a place to keep databases, software, backups, and other things that can't be managed in a content repository. SharePoint comes with 84 files extensions that are blocked from being imported - so they have already made some of that decision for you.
- SharePoint, by itself, runs a great risk in an organization of becoming another dumping ground, since it is so easy to set up without corporate or IT governance. With careful planning and in some cases a robust RM application like Documentum managing the RM component of a Sharepoint installation, content can be managed.
- The corporate records managers I run into that are in companies made up of other merged companies, or just large multi-departmental companies, tend to have multiplatform solutions for that reason. Someone in the department will generally manage the repository. The more systems there are, however, the more RMers and the Legal department have to know technically in order to do their jobs. It makes sense to consolidate or integrate strategically - it is hard culturally.
Happy holidays,
Brian Tuemmler
Gimmal Group
925-253-5689 (office)
925-640-9724 (cell)
925-253-3562 (fax)
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http://www.gimmal.com/
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Nemchek, Lee
Sent: Monday, December 21, 2009 4:08 PM
To: [log in to unmask]
Subject: SharePoint vs. Shared Drive Strategy
Hi All: I'm interested in touching base with corporate records managers that operate in a multi-repository environment that have tackled (or have contemplated tackling) the project of defining an organizational strategy for managing unstructured content. Specifically, I'd like to talk to RMs who use shared drives + SharePoint + custom repositories + databases, etc. I have a few specific questions that I'd like to pose:
* Did you do away with shared drives in favor of SharePoint?
* If not, how did you decide what migrates to SharePoint and what stays in shared drives (if, in fact, those decisions were even made)?
* What other types of content repositories do you have in addition to SharePoint and shared drives?
* Who manages the various content repositories?
If you are willing to share some info, please reply via email and I'll follow up by phone. Thanks very much for your assistance, and I hope you're all having a great holiday season.
--Lee
[cid:image001.jpg@01CA8257.34021DC0]
Lee R. Nemchek, MLS, CRM
Vice President, Records Management
Oaktree Capital Management, L.P.
333 South Grand Avenue, 28th Floor
Los Angeles, CA 90071
p +1 213 830-6252 f +1 213 830-8504
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www.oaktreecapital.com<http://www.oaktreecapital.com>
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