I strongly disagree with the separation of archives and records
management. Glenn's statement "For those of us who don't have anything
much to do with archives, historical significance has no bearing - once a
document ceases to have any business use (including compliance), it's
gone." is mistaken. Records Management grew out of Archives as a means of
handling high volumes of records efficiently. The two professions are
completely reliant on each other, like two sides of the same coin. Records
managers must be aware and knowledgeable of archival concerns to ensure
that the selected records eventually make it to the archives, and
archivists must be aware and knowledgeable of records management practices
to ensure that records of historical value are preserved.
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
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From:
"Glenn Sanders" <[log in to unmask]>
To:
[log in to unmask]
Date:
01/28/2010 06:20 PM
Subject:
Re: NOW Permanent 300 years/WAS: Records Management Myths? C clarification
Sent by:
"Records Management Program" <[log in to unmask]>
umm, if the Harvard U charter got lost, would Harvard really have problems
establishing proof of legal identity etc? I suspect they have a few
photocopies available which a court might be happy with.
that's my quibble with use of the word 'vital' - a traditional list of
'vital' records usually includes organisational establishment documents,
major contracts with assorted suppliers, and so on. Mostly they get
'permanent' retention. Some are true historical artifacts and earn tourist
dollrs, even if their records significance is largely ceremonial. In any
organisation I've worked in over the last 30 years, all such documents are
easily replaced if lost, by copies which can be obtained from government
companies registries, legal advisors offices, or (assuming no litigation)
suppliers, although I admit it is embarassing to ring a supplier and ask
for
a copy of your own contract.
We need to keep out thinking structured carefully here. For those of us
who
don't have anything much to do with archives, historical significance has
no
bearing - once a document ceases to have any business use (including
compliance), it's gone. For those charged with keeping historical material
it's quite a different situation. The analysis benefits from keeping the
distinction quite clear. And establishing proof of identity is a red
herring.
Cheers
Glenn
Glenn Sanders
Australia
0407 187 333
These views are mine alone. They may or may not be those of any
previous or present employers or clients. I don't know. If I'd asked and
they'd agreed, I would have signed it "Harry Peck and Co and Glenn".
Or whatever. But I haven't, so I didn't.
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