Thanks to Stephen and Robert for providing a few examples of records that would be retained for centuries but not gain historic value. Still not sure you would keep them for 300 years and then would destroy them - maybe some - but I can see some historic value in some of the records types you listed - (sorry, the archivist in me is coming out)! We just dealt with the defunct nuclear reactor records here at UVA - many went to Special Collections as an historic record of what they use to use the reactor for - it was rather interesting.
Enjoying this discussion - thanks all!
Caroline J. Walters, MA, MLS
University Records Officer/Records Management
Information Security, Policy, and Records Office (ISPRO)
Office of the Vice President/CIO
University of Virginia, 2400 Old Ivy Rd.
Box 400898, Charlottesville, VA 22904-4898
Phone: (434) 243-9162
Fax: (434) 243-9197
Email: [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Stephen Cohen
Sent: Friday, January 29, 2010 12:34 PM
To: [log in to unmask]
Subject: Re: NOW Permanent 300 years/WAS: Records Management Myths? Clarification
To Caroline's response below of destroying records after 300 years that
had fulfilled their business and legal needs and don't possess an
historical value, I can think of one instance where this is true: Certain
records maintained at nuclear power plants have centuries long retention
periods (It's been a while since I last looked at them so I don't recall
the specifics - but if someone out there does, please chime in.)
" I just could not think a record that an organization would retain for
300 years then destroy because it was no longer useful/needed - I just
could not think of anything that we would keep this long and it not have
any historic value that would not merit it's continued retention as an
"artifact" or historic record - even though the business or legal need had
ended."
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
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