UNIVERSITY RECORDS MANAGER
Department of Rare Books and Special Collections
Princeton University Library
Princeton, NJ
Requisition # 1000058

 

Founded in 1746, Princeton is the fourth-oldest college in the United
States. Today, more than 850 full-time faculty members, who are leaders
in their respective disciplines, instruct Princeton's approximately
4,850 undergraduate students and 2,295 graduate students.  Princeton
simultaneously strives to be one of the leading research universities
and the most outstanding undergraduate college in the world. As a
research university, it seeks to achieve the highest levels of
distinction in the discovery and transmission of knowledge and
understanding, and in the education of graduate students. At the same
time, Princeton is distinctive among research universities in its
commitment to undergraduate teaching. Princeton's main campus consists
of approximately 8 million square feet of space in 160 buildings on 500
acres.  The University, with approximately 5,400 benefits-eligible
employees, is one of the region's largest private employers. (For more
information, see: http://www.princeton.edu/main/about/facts/) 

The Princeton University Library, one of the world's most respected
research institutions, serves a diverse community of students and
faculty with more than 6 million printed volumes, 5 million manuscripts,
and 2 million nonprint items. The holdings in its central facility and
11 specialized libraries range from ancient papyri and incunabula to the
most advanced electronic databases and digital collections. The Library
employs a dedicated and knowledgeable staff of more than 300
professional and support personnel, complemented by a large student and
hourly workforce. More information can be found at the Library's Web
site:http://libweb.princeton.edu/

The Seeley G. Mudd Manuscript Library is part of the Princeton
University Library's Department of Rare Books and Special Collections.
It houses the Princeton University Archives, as well as a highly
regarded collection of 20th-century public policy papers.  For more
information on the library, please see: http://www.princeton.edu/~mudd
<http://www.princeton.edu/%7Emudd> .

 Description
The Princeton University Library seeks to fill the position of
University Records Manager. This individual will plan, develop,
implement, and manage a campus-wide records management and information
program to develop and maintain records retention and disposition
schedules for University records in both print and digital formats. 

Responsibilities
Responsibilities will include surveying offices to assess records,
develop a retention and disposal plan for each category of documents
already on hand, educate offices about proper records management and
compliance with University Records Policy and appropriate local, state
and federal laws, and plan for the organization and handling of future
records, especially those records now born digital.  Records having
archival value will be deposited in the Archives according to University
policies. The Records Manager will work with University Archives staff
to manage transfers of university files to the Archives.  The process
for managing the transfers will include instructing office staff in
university departments in preparing records for transfer and working
with the University Archives and IT offices to ensure the permanence of
electronic records with archival value.

The University Records Manager will report to the University Archivist
and work closely with departments across campus, including the Office of
Information Technology and Library's System Office, the General
Counsel's Office, and the Office of the Vice President for Finance and
Treasurer.  

Able to handle collections, including ability to lift up to 30 pounds.

QUALIFICATIONS
Required:
MLS from an ALA-accredited library school and/or advanced degree in a
subject area with coursework in records or information management.
Three years records management experience.
Demonstrated knowledge and understanding of records management and
archival theory and standards, including legal and fiscal issues
governing university records.
Excellent oral and written communication skills to convey program
rationales and benefits to audiences at all organizational levels and
backgrounds. 
Strong interpersonal skills to successfully collaborate with a broad
range of personnel from various campus departments, including executive
management, directors, managers, supervisors, faculty and staff
employees. 
Ability to work independently with self-initiative and minimal
supervision.
Demonstrated ability to work with confidential information and to handle
sensitive situations with diplomacy and respect for privacy rights.
Ability to maintain and safeguard confidentiality of documents and
information collected and reviewed. 
Experience with electronic records management and digital preservation
issues.  

Preferred:
Certified Records Manager (CRM)
Experience in a college/university setting.
Knowledge of and/or experience with enterprise financial, messaging, and
content management systems. Knowledge of and/or experience with
electronic records management systems. Experience with systems
integration.
Evidence of program building success.  Experience with public programs
and outreach.

Compensation and Benefits: 
Compensation will be competitive and commensurate with experience and
accomplishments.  Twenty-four (24) vacation days a year, plus eleven
(11) paid holidays. Annuity program (TIAA/CREF), group life insurance,
health coverage insurance, disability insurance, and other benefits are
available. 

Nominations and Applications:
Review of applications will begin immediately and will continue until
the position is filled. Nominations and applications (cover letter,
resume and the names, titles, addresses and phone numbers of three
references) will be accepted only from the Jobs at Princeton website:
http://www.princeton.edu/jobs

Princeton University is an equal opportunity employer and complies with
applicable EEO and affirmative action regulations.  For information
about applying to Princeton and voluntarily self-identifying, please
link to http://www.princeton.edu/dof/about_us/dof_job_openings/
<http://library.princeton.edu/hr/positions/blocked::http:/www.princeton.
edu/dof/about_us/dof_job_openings/> 

 


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