Stacey--
We do one about once or twice a year. Enticements (other than compliance
with the law and the fire marshal) usually involve free food (pizzas and
salad for lunch; bagels/muffins for breakfast). I seem to think that for
the larger scale clean-ups we gave away prizes -- gift cards and
corporate-branded apparel.
If your clean-up is campus wide and through several buildings, providing
food would become pricey. When I worked at a university where offices, in
different buildings needed/wanted a clean-up day, I made sure each
building was scheduled for a different day so we could be on hand on help
appraise records, pack records for the archives (or continued retention
offsite) and make sure no one shirked off the project. I provided boxes
and supplies free of charge (as we would normally charge offices for
boxes). With this approach, it was not uncommon for the department to
provide lunch (and sometimes breakfast) to all who took part. If your
clean-up is campus wide, it might be worthwhile reaching out to department
heads and such for ideas to get their people into the mood, and maybe foot
some of the expenses. After all, the goal is to improve workplace
efficiency and morale.
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
[log in to unmask]
Please consider the environment before printing this e-mail
From:
"Nickell, Stacey (West Kentucky)" <[log in to unmask]>
To:
[log in to unmask]
Date:
02/04/2010 12:33 PM
Subject:
promoting a records day
Sent by:
"Records Management Program" <[log in to unmask]>
Greetings,
My institution has just implemented a records program this academic
year. Many of our faculty and various departments on campus have file
cabinets chock full of records that should have been disposed of years
ago. A shredder service has been scheduled and will haul off these
records this spring.
Question . . . have any of you had a "records day"; in other words, one
day set aside to encourage employees to go thru their files (paper &
electronic) so that irrelevant information may be disposed of? I'm
looking for ideas to promote/market this idea and try to make it fun.
Being an educational institution, it goes without saying :) that there
isn't much money available for the promotion piece. If you have
coordinated such an event, I would greatly appreciate if you would please
contact me off-list so that I may ask you some questions. TIA,
---------------------------------
Stacey Nickell
Projects Director
West KY Community & Technical College
(270) 534-3181
(270) 554-6222 [fax]
"When tillage begins, the other arts follow. The farmers, therefore, are
the founders of civilization." Daniel Webster on Agriculture, 1840
TRANSFORMING LIVES, TRANSFORMING KENTUCKY
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
message.
mailto:[log in to unmask]
The information contained in this message may be CONFIDENTIAL and is for the intended addressee only. Any unauthorized use, dissemination of the information, or copying of this message is prohibited. If you are not the intended addressee, please notify the sender immediately and delete this message.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
