Our vendor gives us a reciept stating the documents have now been
transferred off site and we receive a Certificate of Destruction following
the actual destruction.
Colin Martin
Director, Corporate Records
Phoenix
Phone: (518) 479-8102/(860) 403-1102
Fax: (518) 479-8012/(860) 403-6182
Email: [log in to unmask]
"Information that can't be found is useless"
From: Ray Davis <[log in to unmask]>
To: [log in to unmask]
Date: 02/11/2010 06:45 PM
Subject: Re: Certificates of Destruction
Sent by: Records Management Program <[log in to unmask]>
Just out of sheer curiosity, is this vendor a member of the NAID or a
"certified" member ?
Ray Davis
Inside The Records Room
WNJC 1360
-----Original Message-----
From: Blake Richardson <[log in to unmask]>
Sent: Thursday, February 11, 2010 6:26 PM
To: [log in to unmask]
Subject: Certificates of Destruction
Good afternoon; I hope our Listserv members on the east coast have dug
out. I am currently involved in an RFP for shred services. One of the
vendors in contention performs shredding both on and off-site. They
informed me yesterday that they issue certificates of destruction at the
time the secure destruction bin transfers from my company's possession
into the hands of their employee regardless if the items are shredded on
or off-site.
I took exception to this process; their response was that during the
process of becoming NAID certified, NAID informed them that it was an
acceptable practice. I have checked NAID online and it states that the
vendor should provide the client with documentation of the date that the
materials were destroyed.
Have any of the Listserv members encountered this practice? I would
appreciate your feedback.
Sincerely
Blake E. Richardson, CRM
Corporate Records Manager
Safeway Inc
623.869.3875
[The entire original message is not included]
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