Quoting "Steman, Thomas D." <[log in to unmask]>:

> Hi all,
>
> Sorry for any cross-postings...
>
> I am working with an IT department at St. Cloud State University in 
> helping them control their records related specifically to email - 
> much of it is related to granting individuals and organizations 
> access to email accounts, as well as reminding account holders about 
> their quota of space being filled.  I've checked many many public 
> universities' retention schedules for some guidance.  These records 
> do not have permanent value - but just seeking what a reasonable 
> amount of time for retention might be as a guide.  Are there 
> retention schedules that have some type of this information included?
>
> Thomas,
Seems like you might be getting into the area of contracts here.  If 
any of this
material spells out rights and duties it might be contractual.  Also, 
informing
the user about quotas about to be exceeded seems to be in the realm of due
notice if someone claims they did not recieve an important email 
because of the
University's failure to inform quota was used up.  I don't know but 
some of our
legal gurus may be able to tell you how far (as usual) I'm off base.  Dick
King, University of Arizona

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