Earl: Your timeline and mine are very similar. I started at my company one month ahead of you (September 2007), so I'm also in the third year of building our program from scratch. I don't really know how long it will ultimately take us to attain implementation of all of our project elements, but in talking about our program, I usually say that I'm in the 3rd year of a three to five year Phase I project, with Phase I including project planning, program and policy development, retention schedule development and implementation, forms and reports management, intranet portal management, and company-wide electronic records management restructuring. Subsequent phases may take 3-5 additional years, and these phases may include elements such as vital records management, disaster preparedness and business continuity planning, knowledge management, corporate archive development and management, litigation support, and related RIM areas. That's another element that determines project duration: at any particular company, what functions fall under the RIM umbrella? The more functions there are to develop from scratch and manage, the longer the project will take to reach completion.
-Lee
Lee R. Nemchek, MLS, CRM
Vice President, Records Management
Oaktree Capital Management, L.P.
333 South Grand Avenue, 28th Floor
Los Angeles, CA 90071
p +1 213 830-6252 f +1 213 830-8504
[log in to unmask]
www.oaktreecapital.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Johnson Jr., Earl
Sent: Monday, March 22, 2010 12:13 PM
To: [log in to unmask]
Subject: Re: Records Management Policy and Retention Schedule Creation
All of the responses you've received so far are right on the money. We're a small company (founded in 1962) with under 1,000 employees and contractors, and it took us over a year to develop policy and records retentions schedules--built from scratch. I don't think there's a set formula that says if your company is "this size," then it should take "this long," it just doesn't work that way. Also, in our case, in addition to corporate we also have over 30 field locations (from Houston to New York City) that also had records in various stages of disrepair, to be concerned about.
One thing that may help is developing a master strategy and plan for building your program. After much review, assessment, and discussion, we are now in the 3rd year of a 3-year master plan for our records management program, and yes, we are on right on track (knock on wood)! However, it took about three months or so (I started here in October 2007, and prior to that there was no formal RM program in place) to come up with the master plan, and of course, management had to support it from day one (which they've done wonderfully).
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
