Diana;

Local scanning vendors often provide on-site scanning services and there are
several national companies that specialize in on-site scanning such as ibml,
ACS and FNTI.

If your project is less than 1 million images and your time requirement can
allow for months of scanning I would recommend the local folks and finding
them, along with this list-serv, through the local ARMA and AIIM Chapters.

For on-site scanning you will need to provide the space for document prep
and scanning and some inspection.
You will also need to provide a staff person to help with access to the
building and all sorts of logistical issues.
Consider doing the prep work yourself and possibly the indexing.

Scanning vendors need to accurately estimate the hours needed for setup,
prep, indexing, scanning and inspection. The more information you provide in
your RFQ the closer the vendor will be on an accurate number. Renegotiating
prices in the middle of a project is a pain for both vendor and customer.

My estimate is that on-site costs 30% more than at the vendors site.
Best of luck

John
John R Glover
707-773-1257
[log in to unmask]
www.linkedin.com/in/johnrglover
On Wed, Mar 31, 2010 at 7:11 AM, Reynolds, Diana <[log in to unmask]>wrote:

> I work for an Electric Generation and Transmission company. We plan to have
> our generation and transmission Operations & Maintenance manuals scanned. We
> do not allow these manuals off of the facilities' sites. Therefore the
> vendor would have to do the scanning on site.
>
> I need to make contact with vendors that provide this service to obtain
> budget estimates. If you know of any vendors please let me know. Also, if
> you have done a similar project, your experience and the dos and don'ts you
> can provide would be appreciated.
>
> Thank you,
>
> Diana L. Reynolds
> Records Management Supervisor
> Sunflower Electric Power Corporation
> [log in to unmask]<mailto:[log in to unmask]>
>
>
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