Diana,
You should check if your local IKON office is willing to provide these
services. I have included them in large conversion projects in the past.
Another option is to contact a conversion broker that has ties to many
vendors. They can provide a conversion bureau insulation layer without much
markup. Here's contact information for one that I've used in the past:
[log in to unmask]
Don't hesitate to contact me directly if you have any questions. Prior to
getting into the electronic records management system integration business I
owned a scanning/conversion bureau...with plenty of missing hair to prove
it.
Regards,
Frank Addamo
Gimmal Group
775-742-3197 (cell)
[log in to unmask]
www.gimmal.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of John Glover
Sent: Wednesday, March 31, 2010 8:29 AM
To: [log in to unmask]
Subject: Re: On Site Scanning Vendors
Diana;
Local scanning vendors often provide on-site scanning services and there are
several national companies that specialize in on-site scanning such as ibml,
ACS and FNTI.
If your project is less than 1 million images and your time requirement can
allow for months of scanning I would recommend the local folks and finding
them, along with this list-serv, through the local ARMA and AIIM Chapters.
For on-site scanning you will need to provide the space for document prep
and scanning and some inspection.
You will also need to provide a staff person to help with access to the
building and all sorts of logistical issues.
Consider doing the prep work yourself and possibly the indexing.
Scanning vendors need to accurately estimate the hours needed for setup,
prep, indexing, scanning and inspection. The more information you provide in
your RFQ the closer the vendor will be on an accurate number. Renegotiating
prices in the middle of a project is a pain for both vendor and customer.
My estimate is that on-site costs 30% more than at the vendors site.
Best of luck
John
John R Glover
707-773-1257
[log in to unmask]
www.linkedin.com/in/johnrglover
On Wed, Mar 31, 2010 at 7:11 AM, Reynolds, Diana
<[log in to unmask]>wrote:
> I work for an Electric Generation and Transmission company. We plan to
have
> our generation and transmission Operations & Maintenance manuals scanned.
We
> do not allow these manuals off of the facilities' sites. Therefore the
> vendor would have to do the scanning on site.
>
> I need to make contact with vendors that provide this service to obtain
> budget estimates. If you know of any vendors please let me know. Also, if
> you have done a similar project, your experience and the dos and don'ts
you
> can provide would be appreciated.
>
> Thank you,
>
> Diana L. Reynolds
> Records Management Supervisor
> Sunflower Electric Power Corporation
> [log in to unmask]<mailto:[log in to unmask]>
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
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