At UVA we are The Records Management Office - I report through ISPRO (Information Security, Policy and Records Office) under the CIO - we provide guidance in managing records only - no records (except those we create and use) reside in my office - we do get calls/emails for student and patient records (we have a hospital) as well as FOIA requests _ but we just pass them on to the proper office. It's not that big of a bother - and the other IT orgs would have a cow if we took the Information Management name - in fact we tried and got refused.
Caroline
Caroline J Walters, MA, MLS
University Records Officer
University of Virginia
434 243 9162
----- Original Message -----
From: Records Management Program <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Thu Apr 15 12:24:37 2010
Subject: Re: Question re Naming RIM in Higher Education
At the University of Cincinnati, we are called "Records Management" and we are part of the Archives and Rare Books Library, University of Cincinnati Libraries. I supposed I should say "I" instead of "we" really, because it is just me! I handle compliance, creation, utilization, maintenance, retention, preservation, and disposition of university records. The Registrar's Office handles student records. General Counsel handles public records requests. We have an Information Security department that is part of UC Information Technology that handles records security.
Although I do get calls regarding student records occasionally, it does not seem to be a major issue for me.
Janice
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Janice Schulz, CRM
University Records Manager and Archives Specialist
Archives & Rare Books Library
University of Cincinnati
P.O. Box 210113
Cincinnati, OHÂ 45221-0113
513-556-1958
Campus Location: 806 Blegen
[log in to unmask]
http://www.libraries.uc.edu/libraries/arb/records_management/index.html
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Koslowski, Philanthi K
Sent: Thursday, April 15, 2010 10:39 AM
To: [log in to unmask]
Subject: Question re Naming RIM in Higher Education
All,
For those of you who work in higher education, what do you call your office, i.e., "Records & Information Management," "Records Management," etc.
At SCSU, we are called "Records & Information Management." However since our inception, I have been receiving more and more calls each week from students regarding their personal student records: transcripts, name/address changes, gpa/credit questions, etc. I have surmised that the word "Records" implies that I handle student records. Consequently, my supervisor and I are considering changing the name of the office.
After reading "Information Nation" by Kahn & Barclay, I have suggested "Information Management & Compliance," "Information Management Compliance," or something to that effect.
Any ideas??
Thanks very much,
Phil Koslowski
__________________________________________
Philanthi R. Koslowski, MILS
Records & Information Management
Southern Connecticut State University
501 Crescent Street
New Haven, CT 06515
Phone: 203.392.6205
FAX: 203.392.5057
Email: [log in to unmask]
Web: http://www.southernct.edu<http://www.southernct.edu/>
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