Would anyone be able to provide me with the workflow of a successful 
centralized RM system? I manage the records program within a large University 
division and since our fileplan was developed in 1996, we have been operating 
in a decentralized environment. This has not worked for many years, and now 
we are given the green light to centralize the system. There are about 10 
program areas within our division - all of which maintain their files in their 
offices, and at some point they are sent to us for offsite storage/disposition. 

This new system will include managing electronic and hardcopy shared 
records, provide central scanning services, and filing/managing department  
records. I will be given the entire basement of our building for records, so I do 
need to come up with a footprint (immediate and future). 

While this project will move in phases, at this point I have to present how the 
hardcopy records will flow (including time frame - i.e. at time of creation at 
document level?) from the departments/individuals to central records to 
storage/destruction.

I have my own ideas of how this would work, but it's always great to hear 
how others are successfully managing information in a centralized 
environment. 

Many thanks!
Ursula

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