Barbara:  Sounds to me like you would only need your own number if you
expect one day to have your own records storage area(s).  Or if you have
some insecurity about your provider's record keeping, and your label can
help find a miss-placed box.

But adding your own bar code is not a significant factor in your process.
And you can identify folks with empties that never reached the offsite.
Rogue storage or people taking them home?


Bernard Chester, CDIA+, ICP, EDP
Principal Consultant
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA, 98040
Office: 206-230-9253; Mobile: 206-979-7389


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Barbara Wyton
Sent: Tuesday, April 20, 2010 12:03 PM
To: [log in to unmask]
Subject: Process Improvement Exercise

[cid:image002.gif@01CAE09A.91CAE8A0]
My department is currently going through a "process improvement" exercise.
One of the possible "improvements"  centers around the box number process.
Here is our current situation:     when the RM department  issues empty
archive boxes, we attached a unique 6 digit bar coded label.    When the box
goes to our offsite storage provider for the first time, we also attach
their unique bar coded label.    Both numbers are entered into our RM
software and cross referenced.
It has been suggested that we eliminate our own label and work only with the
storage vendors number.
For those of you in similar positions or who have been in this position at
some point, can you  provide me with some pros/cons to our proposed
"improvement"?       I have already expressed my own opinion to the process
team however it has been deemed that I am too close to the process and
possibly "can't see the forest for the trees".
Any assistance would be greatly appreciated.

Barb



Barbara Wyton
Records Management Specialist
GlaxoSmithKline (Canada)
905-819-7050 (direct)
905-819-3099 (fax)


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