-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of John Annunziello
Sent: Tuesday, April 20, 2010 3:47 PM
To: [log in to unmask]
Subject: Re: Process Improvement Exercise
Hi Barbara.....
We have a similar process here. I would presume that you have a bar
code reader to read the bar codes as opposed to entering the code in
manually.
If not, purchasing a bar code reader would greatly enhance your
procedures.
Our records management system is not linked to the vendors software.
Accordingly, if we did away with our bar code, then we would be tracking
records in the vendors software only. Although my staff work with the
vendors software all the time, there would be a learning curve for all
other users. As well, we can determine the look and feel of our records
software. Using only the vendors software, you have no means of
configuring it or making their software more user friendly..
Off hand, I would continue on as you have in the past. If the vendors
label falls off, yours may still be attached. Without your barcode, you
are relying on the vendor to track boxes for you. What happens if your
relationship with your vendor goes sour, and you need to move to another
vendor? Will the new vendor be able to read the old bar code?
For the little extra work, I would consider other process improvements.
John Annunziello, CRM, ermm
Manager, Records and Information
Toronto and Region Conservation Authority [log in to unmask]
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