Greetings Nazariah!

We had this same debate at a major corporation where I worked.  The
answer from our Legal Department was to classify the entire document
according to the most confidential piece of content contained in that
document.  It is the best practice to limit your exposure to the risk of
inappropriate release of information.

We ended up having major training classes on what was and was NOT
appropriate for email or certain other types of documents that had
"content" that was considered highly confidential in some workgroups.

Warmest regards,

Angela Fares


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Nazariah Bt Nasarudin (MD/PCSB)
Sent: Wednesday, April 28, 2010 9:35 PM
To: [log in to unmask]
Subject: Information Classification vs Document Classification

Hello!

I am Nazariah from an Oil and Gas Sector in Kuala Lumpur. Been a silence
reader all this while. Starting this year I have to develop a central
repository to store documents for my organization. Objective is to
extract information from the documents and records stored in the
repository.

In order to that, we have to classify the documents. But we also have in
place an Information Security Policy which specifies the classification
is not based on the document type but the information in it.
We have to classify the information instead of document type/category? 
For example : Internal Correspondence. 
Should we classify the Internal Correspondence as Internal Use or
Confidential if one paragraph has confidential information?

Which is more practical? To classify a document based on subject or
information in that particular document?

Please, need advice from the experts.

Thank you.

Nazariah Nasarudin
Kuala Lumpur
Malaysia



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