Jennifer,

I have recently been involved with a similar effort for daily record volumes
and its no suprise that you'll eventually have to base your estimates on
assumptions.

I sense the volumes I'm dealing with are nowhere near what you're dealing
with at the moment (mine is under 2K per day, but a limited number of
variations).

One piece of practical advice I would offer is providing your estimates in
phases.

Unless you have the software and toolset chosen, its not reasonable come up
with a meaningful estimate.

At this stage, I would guess you could provide a "sizing" estimate, but you
won't know until you take a small sample of your records and perform some
trial runs.  I mention this is because estimates from other sources will
carry a different set of assumptions, restrictions, requirements and
limitations.

Best case scenario is that you can run a pilot, or even choose some
temporary software to simulate the process, and base your estimates on
actually scanning a small fraction of that content to project your
estimates.

I hope that helps a little bit.

J



On Wed, Jun 9, 2010 at 9:15 AM, Jennifer Whitlock
<[log in to unmask]>wrote:

> Hello collective wisdom,
>
>
>
> I have been searching various lists and internet sources for some
> guidance and unfortunately have found very little.  What I have found
> varies widely.
>
>
>
> I am trying to find estimates for how long it takes to digitize archival
> materials.  I know this varies widely by type of material and the amount
> of description/metadata.
>
> But I need some formula for a grant proposal and to convince the
> administration what is feasible.  For example, we can scan "x" amount of
> images per year with minimal metadata.
>
> Or it takes "x" minutes per image for digitization and description.  I
> saw one breakdown that required about 45 min per image and another that
> assumed 100 images per hour.
>
> [I am talking about mainly unbound documents and not books.]
>
>
>
> Does anyone have any sources they can refer me to?  Or any statistics on
> a project they worked on and how much they accomplished? Amount of
> staff, equipment, etc.
>
> I have found a ton of information of estimating costs but very little on
> the time it takes.  I have found grants that did 3000 images in a year
> to 100,000.  Obviously there was a different
>
> amount of staffing and the higher yield project was doing minimal
> metadata and low-res b/w scans.
>
>
>
> I expect there is no magic formula due to all the varying factors. If
> anyone can point me in the right direction, I would be very grateful.
>
>
>
> Thank you!
>
>
>
> jennifer whitlock
>
> Archivist
>
>
>
> Indianapolis Museum of Art
>
> 4000 Michigan Road
>
> Indianapolis, IN 46208-3326
>
> T 317-923-1331 x225
>
> F 317-931-1978
>
> [log in to unmask]
>
> http://www.imamuseum.org
>
>
>
>
>
>
>
>
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