Call for Authors for Archives and Records Management Technical Bulletin
Series
NHPRC Grant Awarded to Revise, Update and Publish NAGARA - IIMC Records
Management Technical Bulletin Series
The Municipal Clerks Education Foundation (MCEF) has been awarded a
$20,163 grant from NHPRC to publish 16 technical bulletins on archives
and records administration. This series will include a revision of 12
of the 13 titles published by NAGARA and the International Institute of
Municipal Clerks (IIMC) between 1992 and 2000 and the introduction of
four new titles: Selecting and Using Document Imaging Systems, E-Mail
Management, Managing Electronic Records, and Preparing for eDiscovery.
NAGARA provided assistance to MCEF and IIMC in developing the project
and drafting the grant application.
The project will produce easy-to-understand archives and records
administration e-bulletins for municipal and county officials who have
responsibility for the care of their communities' historical records but
who have little training, experience, knowledge, time, and few resources
available to meet those responsibilities. There are an estimated 81,000
local governments, nationwide.
During the 1990's NAGARA, with assistance from the National Association
of Counties (NACo), IIMC, and NHPRC, published seven, 20 - 24 page
technical bulletins on the basic principles, policies, and guidelines
that should be followed in establishing an effective local government
records management program. In January 2000, IIMC and NAGARA published a
second technical publications series for municipal clerks, each 4 - 7
pages in length.
The proposed technical bulletins (exact titles may change), each of
approximately 20 - 25 pages in length, are as follows:
Overview:
Starting a Records Management Program
The Daily Management of Records and Information
Making Your Records Management Program Successful
Managing Records on Limited Resources
Funding Your Records Management Project
Creation, Collection, and Storage:
Identifying and Locating Your Records
Establishing Records Retention
The Selection and Development of Local Government Records Storage
Facilities
Developing a Records Storage System
Preservation, Promotion, Use and Access:
Archival Programs for Local Governments
Protecting Records
Using and Storing Microfilm
Care, Management, and Preservation of Electronic Records
E-Mail Management
Selecting and Using Document Imaging Systems
Managing Electronic Records
Preparing for eDiscovery
Dr. Julian L. Mims III, CA, CRM will serve as Project Editor. Dr. Mims
is the author of Records Management: A Practical Guide for Cities and
Counties published in 1996 by the International City/County Management
Association (ICMA) and served as editor for Electronic Records
Management, published by ICMA in 2006. A modest stipend of $1,000 is
available for the author of each technical bulletin.
If you have an interest in authoring one (or more) of the above
technical bulletins, please forward a statement of interest along with a
resume and writing sample to: [log in to unmask]
<mailto:[log in to unmask]> .
Qualifications for the authors include:
Minimum of five years experience in government archives/records
management.
Experience in working with local government records and local government
officials.
Experience with training of government officials.
Active in archives and/or records management professional associations.
Organized and reliable - an individual who can be counted on to complete
the task assigned within the time allotted.
Able to write clearly and succinctly to a non-technical audience.
Project Directors hope to have all authors selected and under contract
by the end of August. If you have specific questions about the
publications or the project, please contact Paul Bergeron, the
IIMC-NAGARA project liaison, at [log in to unmask]
<mailto:[log in to unmask]> .
Paul R. Bergeron, CA, CMC
City Clerk
229 Main Street
Nashua, NH 03060
603-589-3004
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