Re:" I could do an interim policy that would apply in the absence of an ERMS, but I don't want to roll that out and then have to roll out another policy after the ERMS is in place."
This is a good example that happens with every ERM implementation. First, e-records are probably stored locally on drives or even printed. Then, with the ERM, there needs to be a new policy and procedure. It is possible to think ahead on these, but the new process of filing and storing e-records is irrelevant until the ERM is actually implemented. Generally, one follows the "process" (interface and workflow) provided by the ERM, but there must also be accompanying locally specific metadata and potential records series update considerations that will also affect e-records storage and retention.
Unfortunately, you are right, in that it is a pretty low ROI activity until you actually get the system up and running.
John
****************************
John Phillips
Information Technology Decisions
www.infotechdecisions.com
865-966-9413
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Wayne Hoff
Sent: Wednesday, August 25, 2010 11:33 AM
To: [log in to unmask]
Subject: Re: Voice mail & texting
John said <It would nice if RM could simply propose a policy revision and thus
get it off of their responsibility list>
Doug said <Agreed, but it does me no good to just propose policy. The trick
is getting an enforceable policy in place. If anyone has some magic to share,
I would love to learn more.>
In my situation I even have the support of Legal and IT. In fact the IT
manager comes by every once in a while and says, "Have you got an email
policy done yet?" There are basically two hurdles: the first is getting budget
for an ERMS (requiring ongoing efforts at upselling the program to executive)
which we don't yet have in place. So the infrastructure isn't there yet for a
policy, and the required change management amongst the rank and file, which
I am sure is why the IT manager wants me to drive the change instead of
her. A great deal of political capital will be spent there. I could do an interim
policy that would apply in the absence of an ERMS, but I don't want to roll
that out and then have to roll out another policy after the ERMS is in place.
I don't think there is any magic. It's a constant knocking at the door, getting
a foot in when possible, and keeping the i's dotted and the t's crossed in the
meantime.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
