Vlad,

I have a similar, but not identical, situation. In my opinion, the
electronic version has an administrative/operational value and a fiscal
value (that you describe below re: its active use connection to related
systems) that sets it apart from the paper version, to the extent that
the paper version and electronic version should be treated as two
different records series and scheduled differently.


Gary Link, CRM
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Alfaro, Vladimir
Sent: Wednesday, September 15, 2010 11:11 AM
To: [log in to unmask]
Subject: Destruction or Physical and Electronic Records

Dear All, I have a question regarding the above subject, as follows:


We have recently started to implement our RRS, as it applies to our
physical AP Records. Similarly, we wanted to apply the RRS to the
destruction of our Electronic AP Records - to show consistency across
the board in destroying information based on content and not simply
media.



The challenge that we now have is that the Accounting Application, where
all the electronic information resides uses the AP information or the AP
information is tied back to other modules (GL, FS, etc.). So, if we were
to delete or destroy the Electronic AP information, it would render all
the other information useless - numbers would not match, etc.  This GL
and FS are information that we deem important for historical purposes
and would not want to delete or destroy.  So, from a business
perspective, while we are in agreement that we can destroy the physical
AP Records, we don't want to destroy or erase the electronic
information.



My question is, how have other companies dealt with this issue?   I
would have to think that we are not alone in taking on this challenging
tasks.  How have others addressed this?

Thank you all! I welcome all suggestions, comments, advise, etc.

Many thanks in advance,  Vladimir.

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