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Date: | Thu, 30 Sep 2010 10:43:56 -0700 |
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Julie:
Ask if they will give it to you as a text file. If not, ask for a sample of the report. You may be able to reasonably ask your new vendor to process the report using OCR technology.
Bernard Chester
-----Original Message-----
>From: Julie Fleming <[log in to unmask]>
>Sent: Sep 30, 2010 10:31 AM
>To: [log in to unmask]
>Subject: Records Center Inventory upon transition
>
>I am in the process of transitioning from one records storage vendor to
>another records storage vendor on a national scale. One of the vendors
>from whom we are transitioning has informed me that they will only provide
>us with an inventory list in pdf format. This makes the information
>unusable for transfer into the new vendor's system. With thousands of
>boxes in inventory, this could make the transition very labor intensive.
>Has anyone else experienced this? If so, how did you handle it? Any other
>thoughts on the topic? One could make the argument that this is our
>information and we are entitled to receive it in any format we desire, but
>I'm not sure if this argument will be successful and making the argument
>may set us up for a nasty transition. I would appreciate any feedback from
>my esteemed colleagues who have relevant knowledge. Thank you!
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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