Hi Mitchel.....

What you are trying to do is different for each organization....no two are 
alike and someone else's structure probably would not help you.  You will 
need to poll your users and determine what records your organization has, 
the media they are stored on, how long they are currently keeping the 
records and the value of these to the organization.  Once this is done, 
you can work on building the records classification and retention periods. 
 These days the most effective classification is functional in nature. The 
retention periods are based upon needs within your organization, 
government regulations as well as guidelines if you are in a regulated 
industry.

If you have never done this before, check with the ARMA bookstore for 
material.  There have recently published some new books which should be 
able to help you.get started.   You may want to consider bringing in a 
consultant to help guide you.

Good luck with your program.

John Annunziello, CRM, ermm
Manager, Records and Information 
Toronto and Region Conservation Authority
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