If this requirement is from IT, then the attached article may assist you. It is from www.cio.com, a good resource of information for addressing IT retention conflicts.
As John states, a legal requirement does not exist. However, you should have backup tapes defined in your retention policy and stick to the policy. My only experience in keeping backup tapes for a period longer than for disaster recovery is because the specific tapes may contain information that is no longer available in any other medium and were unintentionally destroyed before the full retention period was exhausted. In this case, the AP records were moved from one system to another and IT could not validate if 100% of the information was transferred. In this case, the tapes should be kept in compliance with the retention schedule for AP documents.
Typical IT requirement is to perform a full backup every 30 days and incremental backups on a daily basis. The backup tapes should only be retained for a period required to restore the data to the state prior to the loss of information.
Al Gamino, CDIA+, ecmM, bpmS, ermP
Records and Information Solution Architect
Océ Business Services, Inc. ● A Canon Group Company
575 Market Street, 32nd Floor ● San Francisco, CA 94105 ● USA
Office +1 505 990 4612 ● Cell 505-918-6400
Email [log in to unmask] ● Web www.ocesolutions.com
Advancing document process management to a higher level
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of John Montana
Sent: Thursday, April 14, 2011 11:19 AM
To: [log in to unmask]
Subject: Re: Back-up tapes
There is certainly no such legal requirement. With respect to best practice, I think it fair to say that good practice has coalesced around the concept that backup tapes are short-term disaster recovery/biz continuity tools, and are unsuitable for long-term archiving. Long-term archival storage is a different process involving segregation and separate management of the archived data, as compared with the co-mingled state of most-backup data sets.
Best regards,
John
John Montaña
Montaña & Associates
29 Parsons Road
Landenberg Pennsylvania 19350
610-255-1588
484-853-8422 mobile
[log in to unmask]
www.montana-associates.com
twitter: @johncmontana
On Apr 14, 2011, at 1:09 PM, Mariani, Carolyn wrote:
> Has anyone ever run across the requirement to keep system back-ups (e.g. monthly tapes) across all servers for 7 years because of SOX, or any other reason? Is there a SEC ruling or white paper that documents what is the best practice in this situation?
>
>
> Carolyn Mariani, CRM
> Director, Records Management
> Warner Music Group
> [log in to unmask]
>
>
>
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