Hi Elizabeth,
Thanks for the response. I think there may also be a correlating
perspective in the private sector. For example, all public companies must
create records that get published to meet the requirements of the SEC.
Such records that get published to Public Sector, for whatever reason,
often get treated very differently than what a private enterprise would
deem to be "Private Records." In the Pharmaceutical Industry, it gets
even more stringent as, in addition to filing Public Operating records
with the SEC, they also have to do things like constantly publish
controlled records to agencies like the FDA. As a result, significant
investment is put into managing the creation, publishing and retention of
these types of records and the strategies for doing so are often very
different than how internal Private Records get handled.
In our own glossary, we have a definition for, both,
- a generic "Record"
(http://www.if4it.com/SYNTHESIZED/GLOSSARY/R/Record.html),
- and correlating generic discipline called "Records Management"
(http://www.if4it.com/SYNTHESIZED/DISCIPLINES/Records_Management_Home_Page.
html) that explicitly deals with the management of such a noun.
I'm wondering if there's a requirement to clearly define a Public Record
vs. a Private Record and create correlating disciplines labeled "Public
Records management" and "Private Records Management," respectively, which
would act as sub-disciplines to the generic Records Management discipline.
Anyhow, thanks again for the input.
My Best,
Frank
--
Frank Guerino, Chairman
The International Foundation for Information Technology (IF4IT)
http://www.if4it.com
1.908.294.5191 (M)
On 5/4/11 11:13 AM, "A.S.E. Fairfax" <[log in to unmask]> wrote:
>Hi Frank,
>
>I have personally made it a campaign to let folks know about the
>differences between public sector and private enterprise records in part
>for the reasons you suggest. In terms of public records, the records are
>created by various public agencies, which often also create a
>jurisdiction for them, among which many definitions are written into law.
> For example, here in Washington state, the state itself defines what a
>public record is, and so that is what all the agencies in the state must
>use as they define their records. Our public records disclosure law is
>linked to this definition, as are regulations about quality and
>preservation, retention scheduling and records policy.
>
>I am fairly certain that most states have similarly linked policies to a
>state wide definition for records within public agencies.
>
>A.S. Elizabeth Fairfax, MA,CA
>ACA Certified Archivist/Public Records Professional
>Island County Archives, Records and Information Management Program
>P.O. Box 5000
>1 NE 7th Street
>Coupeville, WA 98239
>E-Mail: [log in to unmask]
>phone: 360-240-5569
>fax: 360-240-5553
>
>-----Original Message-----
>From: Records Management Program [mailto:[log in to unmask]] On
>Behalf Of Frank Guerino
>Sent: Monday, May 02, 2011 2:32 PM
>To: [log in to unmask]
>Subject: Re: [RM] What is a Record? Flowchart
>
>Hi Lee,
>
>I personally found this interesting. Having spent all of my career in
>private sector
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>Contact [log in to unmask] for assistance
>To unsubscribe from this list, click the below link. If not already
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>mailto:[log in to unmask]
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