Larry said:  in MOST organizations,unofficial DOCUMENTS are NOT considered 
RECORDS, and therefore are NOT to be
stored in the organization's official record keeping system.

Our ECM is also a document management software.  It is used for both 
official and nonofficial records. This is why we have the Records 
Management module - to handle the official records.  In the situation I'm 
talking about people use it because they want one place for all the 
versions.  They have to share the information with multiple people across 
multiple functional.  They also don't want multiple revised copies of the 
same version which then have to reconciled.  If it is in the ECM, to make 
revisions it has to be checked out and then checked back in - creating a 
new version.  This also cuts down on the number of copies floating around. 
 Its utilizing the benefits of the software.

Larry said:  Option 1 makes sense, but why can't it show version #s or 
dates? 

They can find the date or version number by clicking on the icon which 
displays the properties.  But they don't show in the batch, only the title 
does.  This is the way the program is written and I'm sure if we wanted to 
make changes, we would have to pay big bucks to have it done.  Won't 
happen.

Life and Records Management aren't perfect. 


***********************************
Janet Nelson CRM
Manager Records
Dairyland Power Cooperative
3200 East Avenue South
PO Box 817
La Crosse WI 54602-0817

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