Since your legal team has approved the records retention schedule they have
essentially already approved the destruction of those records.  You should
have a process to validate the records being destroyed are the correct
records, assign an approver (many organization use the department manager
that owns the information) once approved retain a record of that destruction
for audit purposes.



-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Erin Vandenberg
Sent: Tuesday, June 28, 2011 3:26 PM
To: [log in to unmask]
Subject: Destruction Authorization Best Practices - Sources

All,

After three years of having our legal department sign off on records
destruction requests they are starting to push back and saying they feel
they no longer need to sign them.

I've read here on the listserv that best practices in records management
indicate that records disposal authorizations should be signed by the
responsible department and legal counsel, as well as the tax department.
Can someone point me in the direction of where in the literature I would
find reference to this best practice?

I've already looked through "Records and Information Management:
Fundamentals of Professional Practice" by William Saffady and "Winning
Strategies for Successful Records Management Programs" by Mark Langemo but
didn't see anything specific.

Thank you,

Erin Vandenberg
Director of Records Management
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