I believe the 2010 feature that Microsoft offers out of the box is MRM 
(Message Records Management) which can be very useful in my opinion.  You 
should look into that.  Seems simple to me to use as well.  RIM sets the 
retention policies (i.e. auto deletes and extended retention capabilities; IT 
puts the policies in place; and  users tag messages 'in place' with extended 
retention for their business records.  For instance we will provide a 3 year 
capability to a subset of our users, and then only a select few groups will 
have the ability to save email in the email system for longer than 3 years and 
they will only have the retention period options that we provide them.

This could work well for you too, but your mailbox sizes need to be pretty 
large.  If you have a 100 or 200 mb limit, for example, asking a user to save 
email in the email system for 7 years is not reasonable.
  

Ben Greene, CRM
Minneapolis, Minnesota

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