If you work as a records professional in TX state or local government and would be interested in discussing this hearing, please contact me off list.  You can also contact Paul Scott at Harris County.

** REVISION **
SENATE
NOTICE OF PUBLIC HEARING


COMMITTEE:    Open Government, Select
TIME & DATE:  10:00 AM, Monday, November 26, 2012
PLACE:        2E.20 (Betty King Cmte. Rm.)
CHAIR:        Senator Jeff Wentworth




New Business:

Interim Charge 1 - Privatization:

Evaluate the need for revisions to the Public Information Act to address changes in the performance of public functions and make recommendations for changes.  Specifically, consider the following:
*                the use of new technologies and future technological advances as relates to the creation of public information;
*                the extent to which the Public Information Act impacts third-party contractors with state and local government;
*                the need to codify or clarify existing Attorney General opinions.

Interim Charge 2 - Security of Electronic Information:

Examine the effectiveness of security measures used to protect electronic information held by the state agencies and make recommendations for enhancing security, if needed.

Interim Charge 3 - Records Retention:

Review record retention policies for state and local governments and make recommendations for improvements to record retention schedules and policies, including e-mail retention and archiving requirements.  Consider the benefits and disadvantages of creating a uniform record retention policy.

Interim Charge 4 - Overly-Burdensome/Frivolous Open Records Requests:

Study ways to define and address frivolous and/or overly-burdensome open records requests.  Include an analysis of appropriate cost recovery by governmental entities for expenses and time related to responding to requests, while ensuring the public has adequate access to public information.

Interim Charge 5 - Implementation of Prior Legislation:

Monitor the implementation of legislation addressed by the Senate Select Committee on Open Government, 82nd Legislature, Regular and Called Sessions, and make recommendations for any legislation needed to improve, enhance, and/or complete implementation.




Barbara Compton CRM
Records Manager - Records & Information Mangement
Resource Center - Stewards of Knowledge
Port of Houston Authority
Phone:   (713) 670-2620

www.portofhouston.com<http://www.portofhouston.com/>





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