Laura, All our company policies are permanent retention. In particular, you may have a need to produce your policy history at any given time to support litigation, intellectual property and business practices. Other considerations are the need to track changes to the policy especially when it relates to complying with changes in legal, audit and regulatory compliance issues. The policy will also establish when your company identifies records that are of a permanent nature which can be especially important when identifying the retention of vital records for the company and changes in your industry over the life of your RIM Program.
Best Regards,
Jeni Sweatt | Records Management Coordinator & Company Records Administrator,
Law Department
Payless ShoeSource
o: 785.559.7227 | c: 785.224.0065
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Lamont, Laura D [Perfect Output Vendor for Sprint]
Sent: Wednesday, May 15, 2013 10:32 AM
To: [log in to unmask]
Subject: Retention Schedule retention?
Hi everyone! I haven't posted in a while, mostly a lurker 8 ), so I'll give you some information about me! I've been in RM for 25 years, working with both private and public entities and have spent the last several years at Sprint as a Records Manager.
My questions are:
Is the retention of your Retention Schedule itself permanent? If so, what is the basis for this retention: business reason, regulation, best practice or something else?
Here at Sprint, and most of the other places I've worked, the retention of the Schedule itself is permanent. But recently, I was asked why is the retention permanent. I know the reasons why I think it's important to keep each version permanently, but couldn't come up with a definitive regulation, standard or best practice. Not even Google (or Bing) came through for me.
If anyone can point me in the right direction I would appreciate it.
Thanks!
Laura D. Lamont, CRM
Sprint Records Management - Perfect Output Sprint Overland Park, KS 66251
E-Mail: [log in to unmask]
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