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Date: | Thu, 8 Aug 2013 10:57:40 -0400 |
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I looked into pre-approved destruction a while back, and decided that the
level of responsibility was way too high for my comfort level. To destroy
records without sign-off requries two things: First, that the retention
schedule is beyond reproach. That means it has ongoing approval from all
business units and is supported by ongoing research of legal and regulatory
requirements, and not only that but that you can demonstrate that you have
these things should you end up in court. Second, that the legal and audit
holds process in your organization is beyond reproach - Legal and every
business unit informs RIM of a hold, in detail, as soon as they are aware of it,
and RIM tracks and applies each hold effectively. Again, measures are
necessary to be able to demonstrate these things should you end up in court.
As Larry mentions, the volume and complexity of electronic records changs
things... it makes this kind of pre-approval much more appealing. I know that
it's been done... but it's a big project that requires major on-going time and
effort to manage and maintain.
Wayne Hoff, CRM
Calgary, AB
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