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Date: | Fri, 13 Sep 2013 16:00:25 +0000 |
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Brittany,
Check out our online form for public records, you might find it helpful.
http://www.sfwmd.gov/portal/page/portal/xweb%20about%20us/public%20records%20req.%20for
I've also attached the printed form that we use for walk-ins or phone calls. The following statement is on our form.
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Brittany Turner
Sent: Thursday, September 12, 2013 5:58 PM
To: [log in to unmask]
Subject: Guiding the Wording of Public Records Requests
My organization is seeking information on how/whether staff may be able to guide requestors in the wording of their requests so as to limit the volume of records requested to things the requestor actually wants/needs, thereby avoiding "catch all" type requests.
I've never provided this type of service to requestors, as I feel my role is to facilitate access to public records while protecting confidential content. I'm concerned this practice could lead to some complications with regard fairness and consistency toward requestors. I'm also particularly worried about "guidance" that would result in asking the requestor why they are requesting certain records and/or how they're intending to use them.
How have y'all approached this issue? Are there other resources you've consulted to help guide your practice? Thanks!
Best,
Brittany Turner
Records Manager and Special Projects Librarian
Shreve Memorial Library
424 Texas St.
Shreveport, LA 71104
318.226.5888
fax: 318.226.4780
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