5.  Not destroying records according to schedule....makes the point of having a Records Retention Schedule pointless


Noreen Bouchard  |  Records Analyst |  Records and Information Management
Office: 847-535-5001  |  100 Grainger Parkway  |  Lake Forest IL 60045-5201





-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Larry Medina
Sent: Friday, October 11, 2013 9:18 AM
To: [log in to unmask]
Subject: Re: Friday Practical

On Fri, Oct 11, 2013 at 6:21 AM, Duncan, Margaret
<[log in to unmask]>wrote:

> 5. Not destroying records according to schedule ...
> Turns each destruction into a project based item (not a bad thing in 
> itself but gives rise to being handled differently each time) Turns it 
> into destruction by client demand instead of records center driven 
> (i.e. by destruction eligible dates)
>
>
> ~Meg
>
> Meg Duncan, CRM, CIM
> Fidelity Investments | Franklin MA
> [log in to unmask]
>


Or an alternate "not destroying records according to schedule"...

Destroying physical copies of records, but retaining electronic copies longer, or worse yet, NOT APPLYING the schedule to electronic records at all.

During an audit, the inconsistent application of a retention schedule to records selected for review raises questions about how compliant the organization is with the schedule across the board, and frequently results in a broader selection of records being reviewed.

The last thing you want is to "open the door" for an auditor (internal or especially external) to have the option to increase the scope of the audit.

Having a retention schedule and not following it can sometimes be seen as worse than not having one at all- it can be viewed as the difference between not KNOWING what to do and not CARING about doing what you're supposed to.

Larry
[log in to unmask]


--
*Lawrence J. Medina
Danville, CA
RIM Professional since 1972*

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