I keep a scanned copy for requests for old Annual Reports.  I print them off 
if the requestor asks for a paper copy.

I keep 10 copies of each annual report just for displays or to occasionally 
donate to a local museum, university collection, or a genealogy department 
that collect these records as part of the business history of their 
communities (shout out to City of Fort Worth, TX geneaology department for 
housing such an amazing collection of their local business history to which 
I've had the privilege of contributing).  On occasion, I've been known to 
frame a special copy for an officer as a retirement gift or use an old 
annual report as part of a records management "shadow box" about our 
history.  In fact, my director has engaged a new artist to create a new 
piece for our work area that incorporates logos, annual reports, and 
historical photographs.  Very interesting concept!

It never hurts to keep a few extra copies for posterity.

----- Original Message ----- 
From: "Lisa K" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, March 13, 2014 12:02 PM
Subject: Annual reports


Greetings,

I work for a non profit organization and am wondering how many years of 
annual reports do you generally keep at your organization? Is there any 
reason to keep more than one copy for each year?

Thank you,
Lisa

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