<<
External vendor: 
Our HR group uses an external vendor to run the payroll.  This external 
vendor creates and manages records on HR's behalf. In this case HR has 
stated in their contract with the vendor the retention period of the 
records that the vendor has to keep. Hopefully this includes identifying 
what the records are. Should these records be kept on HR's schedule or 
should it be on the Vendor's schedule?
>>

Affected records should be on your HR's schedule as Payroll Records (with 
more specific breakdowns according to what type of schedule you have - 
departmental, functional, or big buckets). It should be on the vendor's 
schedule as "Client Data." It would be part of your procurement process to 
ensure the vendor's retention of Client Data matches yours for Payroll 
Records.

<<
Internal third party:
This is a little harder to describe. Business unit A has business unit B 
handle a certain part of their process.  Let's use contracts as an 
example. Business unit A, the procurement department, "contracts" with 
business unit B to scan and store the contracts for them. The owner of 
these contracts is clearly procurement, but business unit B manages the 
record for them.  Whose schedule should it be on?
>>

In a Functional Schedule this would not be an issue. In a departmental 
schedule, I would put it on Procurement's Schedule.

Gary Link
Pittsburgh, PA
[log in to unmask]



 



The contents of this email are the property of PNC. If it was not addressed to you, you have no legal right to read it. If you think you received it in error, please notify the sender. Do not forward or copy without permission of the sender. This message may contain an advertisement of a product or service and thus may constitute a commercial electronic mail message under US Law. The postal address for PNC is 249 Fifth Avenue, Pittsburgh, PA 15222. If you do not wish to receive any additional advertising or promotional messages from PNC at this e-mail address, click here to unsubscribe: http://pages.e.pnc.com/globalunsub/ 
By unsubscribing to this message, you will be unsubscribed from all advertising or promotional messages from PNC. Removing your e-mail address from this mailing list will not affect your subscription to alerts, e-newsletters or account servicing e-mails.



List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]