Meghan,

One place you might want to start is with the Texas State Library.  They
have a schedule for Local Public Health Agencies (
https://www.tsl.texas.gov/slrm/recordspubs/localretention.html) that
includes citations from the Texas Administrative Code 22 TAC 165 covers
maintenance and retention of patient records includes rules for storing and
disposing of them.

Even if you are a state agency this might be a good resource from which to
start.

Bruce White, CRM, PMP
Virginia Beach, VA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco

Sometimes the questions are complicated
and the answers are simple.
                       Dr. Seuss


On Fri, Apr 11, 2014 at 12:38 PM, Meghan Currey <[log in to unmask]> wrote:

> Greetings Records Managers,
>
> My apologies for cross posting, I am new to this listserv :)
>
> As a lone arranger at a state agency that acts as a school for students
> with disabilities and also provides outreach to students in other
> districts, I have a question regarding physical storage of these
> individuals' medical records.
>
> In most cases, we do not request medical records from any student,
> parent/guardian, or outside school district, but in some cases when the
> students records arrive for assessment and consultation purposes with our
> outreach staff, the medical files arrive as well. Can anyone in the records
> management field provide any helpful resources on proper storage, retention
> and compliance with these materials?
>
> I know that in certain cases (eg. HR departments) the medical files are
> stored separately from the other documents both physically and
> electronically. It should also be made clear that these are not students at
> this agency, but are only referred for assessment and consultation, yet we
> maintain the files we receive on each individual.
>
> Any help would be much appreciated and thank you,
>
> --
> *Meghan Currey*
> Digital Archivist
> Texas School for the Blind and Visually Impaired
> Outreach Program
> 1100 West 45th Street
> Austin, TX 78756
> 512-206-9433 office
>
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