Hi Alex,
As a state-related university, you might consider contacting the PHMC's
Records Management staff for standards and guidance. Here is a link to
their info page on imaging:
http://www.portal.state.pa.us/portal/server.pt/community/records_management_topics/3822/reformatting_and_imaging/494076
As for a contact, you could start with Jerry Ellis, [log in to unmask]
Even if Pitt is not "governed" by state record keeping policies, I'm sure
they will be happy to help you.
Gary Link
Pittsburgh, PA
[log in to unmask]
<<
Within the University Registrar's Office at the University of Pittsburgh
we've been implementing electronic imaging for document retention and
access purposes, in particular for those records requiring permanent
retention.
I'm interested to know how similar conversions to document capture systems
have affected your physical retention time of the corresponding paper
record? For instance, a paper record for a certain term would remain
onsite for two years following the applicable term, after which it would
either be microfilmed or purged. Now, we're processing, capturing, and
indexing documents on a daily/weekly basis.
It seems to me that it has become unnecessary to retain the paper copies
for such a long period following their electronic conversion, and I'd like
to know how others have modified their retention schedules to deal with
retention of hardcopy records following digitization.
>>
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