I did some research on this for a client and this is what I was told by a consultant to the security industry:
When an incident is recorded that is to be used for evidence, it is placed on a master tape/in a master file with an indefinite retention (subject to deletion after the conclusion of the matter). I'm not in the business myself so don't shoot the messenger but wanted to pass along that tidbit. The longest retention period I could find for CCTV was a NARA reference to 6 months. Here is a link to a Homeland Security document that may be helpful:
http://www.dhs.gov/xlibrary/assets/privacy/privacy_pia_mgmt_nac_cctv.pdf
Best wishes,
Jim
Jim Booth
Records & Information Management Practice Leader
Brightstone Insurance Services, LLC
Direct – 919.323.3266
Direct Fax – 914.636.0802
Main - 877.862.4755 x 3266
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Barbara Wyton
Sent: Tuesday, July 29, 2014 2:24 PM
To: [log in to unmask]
Subject: Re: retention of monitoring/surveillance videos/audios
If the recording documents an incident, then would it not be wise to retain it until the statute of limitations runs out on the ability to make a claim?
Barbara Wyton
Records Mgmt Specialist
Canadian Facilities/Sodexo
CBS WREF Services
GSK
7333 Mississauga Road North, Mississauga, Ontario, L5N 6L4, Canada
Email [log in to unmask]
Tel +1 905 819 7050
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Glen Sanderson
Sent: Tuesday, July 29, 2014 1:55 PM
To: [log in to unmask]
Subject: Re: [RM] retention of monitoring/surveillance videos/audios
Just my two cents. If the current retention is 120 days for recordings that document incidents that may lead to claims, does that mean they are destroyed after 120 days? I would think the retention may be better at 120 days for recordings that document incidents that don't lead to claims.
OP said" Our current retention is 120 days for recordings that document incidents that may lead to claims"
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