Glen.

We look at recordings in much the same way you describe.  We maintain
cameras throughout the university for security and safety purposes.  Our
police department also uses cameras in their patrol cars.  Our current
policy is to over-right after 30 days unless the recording is needed for an
investigation in which case the video is copied and stored on a secure
server with limited access.

Getting back to Ana's question - the definition of an "incident" will vary.
Can you give us more information on what the purpose of the recordings are
for and how they are used?  For example our recordings are primarily use
for security/safety.  As such "incident" includes potential criminal
activity toward campus facilities or individuals as well as inappropriate
behavior by one of our officers during a traffic stop or arrest.

Bruce White, CRM, PMP
Virginia Beach, VA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco


*"Life is like riding a bicycle. To keep your balance you must keep
moving." -- Albert Einstein*


On Tue, Jul 29, 2014 at 3:02 PM, Glen Sanderson <[log in to unmask]>
wrote:

> Rob, I don't necessarily agree with the statement about changing record
> series. The record series will stay the same, the evidence in this case a
> tape is noted as on litigation hold.  When the hold is lifted it follows
> the original record series retention.
>
>
> Rob stated" To echo Jim Booth's statement on a recording used for
> evidence, I would regard that particular recording as having changed
> records series. It's records function and purpose would certainly have
> changed from recording of mundane or non-claim incidents. Instead of
> security record it might fall into a legal records series and the specific
> recording would follow the retention applicable for that series."
>
>

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