On Tue, Jul 29, 2014 at 12:38 PM, Bruce White <[log in to unmask]> wrote:

> We look at recordings in much the same way you describe.  We maintain
> cameras throughout the university for security and safety purposes.  Our
> police department also uses cameras in their patrol cars.  Our current
> policy is to over-right after 30 days unless the recording is needed for an
> investigation in which case the video is copied and stored on a secure
> server with limited access.
>
> Getting back to Ana's question - the definition of an "incident" will vary.
> Can you give us more information on what the purpose of the recordings are
> for and how they are used?  For example our recordings are primarily use
> for security/safety.  As such "incident" includes potential criminal
> activity toward campus facilities or individuals as well as inappropriate
> behavior by one of our officers during a traffic stop or arrest.
>
> On Tue, Jul 29, 2014 at 3:02 PM, Glen Sanderson <
> [log in to unmask]>
> wrote:
>
> > Rob, I don't necessarily agree with the statement about changing record
> > series. The record series will stay the same, the evidence in this case a
> > tape is noted as on litigation hold.  When the hold is lifted it follows
> > the original record series retention.
> >
> >
> > Rob stated" To echo Jim Booth's statement on a recording used for
> > evidence, I would regard that particular recording as having changed
> > records series. It's records function and purpose would certainly have
> > changed from recording of mundane or non-claim incidents. Instead of
> > security record it might fall into a legal records series and the
> specific
> > recording would follow the retention applicable for that series.
>

An interesting thread, which poses some interesting questions.

If the video is captured on stand alone devices and is then copied to a
server or something of some type, aren't there potential issues related to
the authenticity?  And if you selectively retain snippets from a lengthy
video, isn't that sort of like cutting frames of microfilm from a roll,
which has ALWAYS been a big issue?

I can see if the video is captured remotely, fed to a server and all stored
digitally, there should be timestamps or SOMETHING that allows you to
authenticate that an entire 'stream' is there...but once you copy it, take
excerpts, and then retain them for some purpose other than what they were
originally generated for... I don't know HOW you categorize them and if
they have to change series or not.  And the whole issue of authentication,
especially if you go from tape to server gets REAL interesting!

I guess you have to have well documented practices/processes for this in
place.  But if its not something you regularly do, it could be subject to a
lot of questions.

Larry
[log in to unmask]

-- 


*Lawrence J. Medina Danville, CARIM Professional since 1972*

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