Correction: The records management internship position at the Office of the Comptroller of the Currency closes on August 22, 2014. For more information, see https://www.usajobs.gov/GetJob/ViewDetails/378869100
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Subject: RECMGMT-L Digest - 20 Aug 2014 to 21 Aug 2014 (#2014-229)
There are 12 messages totalling 470 lines in this issue.
Topics of the day:
1. Records Management Internship position at Office of Comptroller of
Currency in Washington D.C.
2. ARMA NOVA Meeting: On-Ramps to Information Governance
3. Company Suing Google for Infringement Is Sanctioned for Deleting Emails |
The Recorder
4. Staying out of the email hot seat -- FCW
5. REDLANDS: University of Redlands hires new archivist - Press Enterprise
6. New York - Tompkins County digitizes 200 years of records – and stays on
budget -- GCN
7. Transparency Group Accuses a Dozen Agencies of 'Stonewalling' FOIA
Requests - Management - GovExec.com
8. Two UT regents pressed for records destruction « Watchdog.org
9. Dusty Campbell County road records yield historical oddities along with
practical information
10. Data Governance: The Silent Hero to Achieving MDM Triumph - Information
Management Online Article
11. Why Information Governance Is a Big Deal for Law Firms — BizTech 12. Jones Day | The New Texas Two-Step: Texas Supreme Court Articulates
Evidence Spoliation Framework
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Date: Thu, 21 Aug 2014 10:59:04 +0000
From: "Veach, James" <[log in to unmask]>
Subject: Records Management Internship position at Office of Comptroller of Currency in Washington D.C.
Good morning,
The Office of Comptroller of Currency is posting an internship position in their Records Management department through the Pathways program. This is a part-time, paid internship, located in Washington D.C.
If you are interested you can apply for this position using the following link: https://www.usajobs.gov/GetJob/ViewDetails/378869100
Please note that this posting is for a limited time and will close on Thursday, August 21, 2014.
Thank you very much,
K. Skevakis
RM Specialist
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Date: Thu, 21 Aug 2014 08:18:14 -0400
From: "Elizabeth W. Adkins, CRM, CA" <[log in to unmask]>
Subject: ARMA NOVA Meeting: On-Ramps to Information Governance
Please join the Northern Virginia chapter of ARMA for our September chapter meeting. Our program theme for this Chapter Season is “On-Ramps to Information Governance.” Our speakers for September’s meeting are Barclay T. Blair and Derek Gascon. Barclay is the Founder and the Executive Director of the Information Governance Initiative (IGI), Derek is the Executive Director for the Compliance, Governance, and Oversight Council (CGOC).
Information Governance has never been more important to organizational success. In this session, hear from two leading Information Governance thinkers about the main on-ramps to this most significant of Information Super Highways, including how to establish frameworks for tackling it.
About our Speakers:
Barclay T. Blair is the Founder and Executive Director of the Information Governance Initiative and president of the consulting firm ViaLumina.
Barclay is the award-winning author of the books Information Nation: Seven Keys to Information Management Compliance; Information Nation Warrior; and Privacy Nation. Barclay has written and edited dozens of publications, speaks internationally on information management compliance issues, and has taught at George Washington University. Barclay is currently writing Information Governance for Dummies.
Derek Gascon is Executive Director of the Compliance, Governance, and Oversight Council (CGOC) and Program Lead for Information Lifecycle Governance (ILG) thought leadership at IBM. Prior to that Derek held executive positions in strategy, marketing, and solutions across related technologies including index/search, ECM, MAM, archive and storage with companies such as Dell, Hitachi Data Systems, Convera, and StorageTek. He has delivered large-scale solutions for content archiving and cloud storage in various industries, including health care, law enforcement, oil & gas, financial services and media & entertainment.
DATE: Wednesday, September 3, 2014
TIME:
6:00 PM Registration
6:30 PM Dinner
7:30 PM Program
PLACE: Clyde's of Tyson’s Corner 8332 Leesburg Pike, Vienna, VA (703) 734-1901
PARKING: Free at the restaurant
METRO: Five-minute walk from Greensboro station on the Silver Line
COST:
Prior to midnight August 31: $25.00 Member, Government Employee, or Full-Time Student; $30.00 Non-Member After midnight August 31: $30.00 Member, Government Employee, or Full-Time Student; $35.00 Non-Member
Register at https://co.clickandpledge.com/advanced/default.aspx?wid=32497
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Date: Thu, 21 Aug 2014 09:30:00 -0500
From: PeterK <[log in to unmask]>
Subject: Company Suing Google for Infringement Is Sanctioned for Deleting Emails | The Recorder
Company Suing Google for Infringement Is Sanctioned for Deleting Emails | The Recorder in a deposition, PersonalWeb employee Jake Drew claimed president and chief executive officer Mike Weiss told employees as early as May 2011 that the company "planned on filing lawsuits against major technology companies."
Drew also said Weiss told employees to purge their emails in October of 2011.
Other PersonalWeb employees disputed Drew's statements, though, and said instead that Weiss told employees to retain documents.
The magistrate judge found that, no matter Weiss' statements, PersonalWeb was still operating on an email deletion policy, even though it was embroiled in litigation. That, he wrote, is the very definition of spoliation.
http://bit.ly/1sXeHEi
Source:
http://www.therecorder.com/home/id=1202667541305/Company-Suing-Google-for-Infringement-Is-Sanctioned-for-Deleting-Emails%3Fmcode=1202617072607&curindex=2
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Date: Thu, 21 Aug 2014 10:19:59 -0500
From: PeterK <[log in to unmask]>
Subject: Staying out of the email hot seat -- FCW
Staying out of the email hot seat -- FCW
"If you don't want to have to stand before Congressman [Darrell] Issa with your hand raised, touching the chin of God, get your email under control,"
Wester said.
Feds are facing a looming email management deadline. By the end of 2016, agencies must be able to manage permanent and temporary email records "in an accessible electronic format," according to an Office of Management and Budget directive <http://www.whitehouse.gov/sites/default/files/omb/memoranda/2012/m-12-18.pdf>.
That means an end to the cumbersome print-and-file mode used by many top officials in government and an end to manually dragging and dropping email messages and files into computer folders.
http://bit.ly/1ljtFSI
Source: http://fcw.com/articles/2014/08/20/email-records-management.aspx
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Date: Thu, 21 Aug 2014 10:43:42 -0500
From: PeterK <[log in to unmask]>
Subject: REDLANDS: University of Redlands hires new archivist - Press Enterprise
REDLANDS: University of Redlands hires new archivist - Press Enterprise
The University of Redlands has appointed Michele Nielsen visiting archivist and put her in charge of the artifacts collected over the university=E2=80= =99s 107-year history.
Nielsen, who graduated from the university, also serves as a research associate at the A.K. Smiley Public Library in Redlands. She began her new, part-time job in July.
http://bit.ly/1qtCi9n
Source: http://www.pe.com/articles/university-748576-nielsen-buildings.html
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Date: Thu, 21 Aug 2014 10:51:53 -0500
From: PeterK <[log in to unmask]>
Subject: New York - Tompkins County digitizes 200 years of records =?UTF-8?Q?=E2=80=93_?= and stays on budget -- GCN
County digitizes 200 years of records =E2=80=93 and stays on budget -- GCN
Four years ago, Tompkins County in upstate New York had to make a decision on what to do with nearly 200 years of paper records. The vintage county library building where old records were stored was being repurposed, and a new home had to be found for more than 9,000 boxes of documents.
Financially, the decision turned out to be simple, said IT director Greg Potter. The county already had begun using some digital documents in the mid-2000s, so digitizing existing records was an option. And building a new records storage center for paper documents would cost an estimated $6 million. =E2=80=9CWe did a cost comparison for digitizing the records we ha= d and that came out to $500,000.=E2=80=9D
http://bit.ly/1z6VfTU
Source: http://gcn.com/articles/2014/08/20/tompkins-county-digitization.asp=
x
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Date: Thu, 21 Aug 2014 10:53:14 -0500
From: PeterK <[log in to unmask]>
Subject: Transparency Group Accuses a Dozen Agencies of 'Stonewalling' FOIA Requests - Management - GovExec.com
Transparency Group Accuses a Dozen Agencies of 'Stonewalling' FOIA Requests
- Management - GovExec.com
The legal advocacy group Cause of Action has filed suit against a dozen agencies that have resisted its document requests under the Freedom of Information Act, accusing the White House of politicizing the records requests.
The suit filed Monday in the U.S. District Court for the District of Columbia names 10 departments plus the Office of Management and Budget and the Internal Revenue Service, charging them with =E2=80=9Cstonewalling=E2= =80=9D FOIA requests by =E2=80=9Crefusing to disclose communications concerning documen= ts the agencies shared with the White House.=E2=80=9D
http://bit.ly/1qtEC05
Source:
http://www.govexec.com/management/2014/08/transparency-group-accuses-dozen-=
agencies-stonewalling-foia-requests/91835/
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Date: Thu, 21 Aug 2014 10:54:37 -0500
From: PeterK <[log in to unmask]>
Subject: Two UT regents pressed for records destruction =?UTF-8?Q?=C2=AB_?= Watchdog.org
Two UT regents pressed for records destruction =C2=AB Watchdog.org
HOUSTON =E2=80=94 Two regents of the University of Texas System pressed for= the destruction of hundreds of thousands of records maintained by President Bill Powers=E2=80=99 office earlier this year.
The two regents =E2=80=94 Steve Hicks and Bobby Stillwell =E2=80=94 have be= en Powers=E2=80=99 strongest allies on the board. On May 21, they both asked <http://watchdog.wpengine.netdna-cdn.com/wp-content/blogs.dir/1/files/2014/=
08/hicks-email-on-records-retention.pdf>
Chancellor Francisco Cigarroa to allow Powers to destroy =E2=80=9Chundreds = of thousands of emails,=E2=80=9D as well as =E2=80=9Cwritten notes or sticky n= otes=E2=80=9D his office had been saving for more than a year.
http://bit.ly/1q2Jc8e
Source:
http://watchdog.org/166135/two-ut-regents-pressed-records-destruction/
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Date: Thu, 21 Aug 2014 10:56:43 -0500
From: PeterK <[log in to unmask]>
Subject: Dusty Campbell County road records yield historical oddities along with practical information
Dusty Campbell County road records yield historical oddities along with practical information
GILLETTE, Wyoming =E2=80=94 Dusty Campbell County records are yielding some historical oddities, including byways that used to be named All Night Road and Poverty Point Road.
But a county project to preserve hundreds of road documents in digital form has a practical side as well.
"Energy companies need to know if a road is public or private," said Tony Knievel, the county's chief land surveyor. "Utility companies need to know the width of public roads. It helps hunters determine if it is a county road. All this data eventually ends up on a map," he said.
http://bit.ly/XD2bgw
Source:
http://www.therepublic.com/view/story/21f795741a4d41328dcf68c16de83bc4/WY--=
Historic-Road-Records
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------------------------------
Date: Thu, 21 Aug 2014 11:00:43 -0500
From: PeterK <[log in to unmask]>
Subject: Data Governance: The Silent Hero to Achieving MDM Triumph - Information Management Online Article
Data Governance: The Silent Hero to Achieving MDM Triumph - Information Management Online Article Companies today have deployed multiple systems that continually aggregate, consolidate, store and maintain a tremendous amount of operational information. Yet in most organizations there are few clear-cut roles, business processes and responsibilities for protecting or enhancing that information as it moves across the enterprise from design to engineering, to procurement, to distribution, to marketing, to eCommerce, and eventually to service and support. As a result, information often becomes replicated and fragmented, which leads to duplicate, conflicting, incomplete and erroneous information that hinders business responsiveness and decision-making.
http://bit.ly/VIgmih
Source:
http://www.information-management.com/news/data-governance-the-silent-hero-to-achieving-mdm-triumph-10025998-1.html
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------------------------------
Date: Thu, 21 Aug 2014 11:03:04 -0500
From: PeterK <[log in to unmask]>
Subject: Why Information Governance Is a Big Deal for Law Firms =?UTF-8?Q?=E2=80=94_?= BizTech
Why Information Governance Is a Big Deal for Law Firms =E2=80=94 BizTech
The FBI has warned the nation=E2=80=99s top law firms about beefing up inte= rnal security practices and the threat posed by nation states looking to swipe sensitive data from their networks.
*Law firms are ripe targets for hackers *seeking private data to trade on or information that will give them commercial or military advantage, David Stanton, a partner at Pillsbury Winthrop Shaw Pittman LLP, told a packed room of International Legal Technology Association educational conference <http://www.biztechmagazine.com/article/2014/08/imagine-possibilities-ilta-=
2014>
<http://http://www.biztechmagazine.com/article/2014/08/ilta-2014-exponentia=
l-technologies-will-impact-your-business>attendees
on Monday in Nashville, Tenn. Stanton, who works in his firm=E2=80=99s Los = Angeles office, noted that lawyers are also soft targets for hackers, and IT is charged with protecting lawyers against their own weaknesses.
But what happens when the first major hack against a law firm is discovered and made public?
http://bit.ly/1tl75dl
Source:
http://www.biztechmagazine.com/article/2014/08/ilta-2014-why-information-go=
vernance-big-deal-law-firms
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------------------------------
Date: Thu, 21 Aug 2014 11:04:48 -0500
From: PeterK <[log in to unmask]>
Subject: Jones Day | The New Texas Two-Step: Texas Supreme Court Articulates Evidence Spoliation Framework
Jones Day | The New Texas Two-Step: Texas Supreme Court Articulates Evidence Spoliation Framework Spoliation of evidence has, for some time, remained an important topic relating to the discovery of electronically stored information. Many companies continue to struggle with the burden and expense of various retention requirements in the era of "big data." However, a recent Texas Supreme Court decision may bring clarity to companies concerned about their preservation obligations. On July 3, the Texas Supreme Court articulated a complete analytical framework to guide Texas courts in evaluating arguments regarding the spoliation of evidence. *Brookshire Brothers, Ltd. v.
Aldridge*, No. 10-0846, 2014 Tex. LEXIS 562, 2014 WL 2994435 (Tex. July 3, 2014). The decision brings clarity to Texas law, though not without a few points of uncertainty.
http://bit.ly/VGFdDF
Source:
http://www.jonesday.com/en-US/the-new-texas-two-step-texas-supreme-court-articulates-evidence-spoliation-framework-08-19-2014/
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End of RECMGMT-L Digest - 20 Aug 2014 to 21 Aug 2014 (#2014-229)
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