Email practices for Pennsylvania government offices limit public records -
Pittsburgh Post-Gazette

State agency employees in Pennsylvania — from the governor’s office staff
to front-line workers — routinely are encouraged to pare the numbers of
emails they keep, and by doing so, they effectively decide on their own
which are public records.

They have that power because deleted emails within the executive branch are
backed up by state servers only for five days, the state says.

After that, they are permanently deleted, said Dan Egan, spokesman for the
Pennsylvania Office of Administration. The result is that an untold number
of emails by thousands of public employees are excluded from legal review
by a Right-to-Know officer whenever the public seeks release of materials
that might illuminate how government works.
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Source:
http://www.post-gazette.com/news/state/2014/08/24/Email-purges-by-state-employees-limit-documents-to-public-view/stories/201408240106
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